What We’re Looking For:

Sugarfina is seeking a detail-oriented, organized, and dependable Sr. Accounts Payable Specialist to manage day-to-day accounts payable activities across a growing multi-brand organization. The Sr. Accounts Payable Specialist will accurately process vendor invoices, maintain vendor records, prepare payment runs, reconcile vendor accounts, respond to vendor inquiries, and ensure invoices are properly coded, approved, supported, and recorded in NetSuite and Tipalti.

Responsibilities:

• Process vendor invoices accurately and timely across multiple brands and subsidiaries using NetSuite and Tipalti.
• Review invoices for appropriate entity, account, department/channel coding, approvals, supporting documentation, and payment terms.
• Perform PO and receiving matches when applicable and research quantity, price, freight, and other discrepancies before payment.
• Research and resolve invoice discrepancies.
• Support month-end AP cutoff, accruals, prepaid identification, and AP subledger-to-general-ledger reconciliation.
• Prepare weekly or scheduled vendor payment runs, validate payment details, and maintain appropriate approval controls.
• Maintain complete invoice, approval, payment, and audit support in accordance with company policies and record-retention requirements.
• Reconcile payment activity to the general ledger.
• Manage new vendor setup and changes, including required tax documentation and verification of vendor and payment information.
• Communicate professionally with vendors and internal team members.
• Assist with annual 1099 preparation, vendor tax-data validation, filing support, and reconciliation.

Education & Skills:

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field preferred; equivalent combination of education and relevant accounts payable experience will be considered.
• 3-5+ years of progressive accounts payable , preferably in a multi-entity, consumer products, retail, e-commerce, or similar high-volume environment.
• Proficient in Excel, NetSuite, and Tipalti, or other ERP and AP Automation systems; experience in a multi-entity or multi-brand environment strongly preferred.
• Strong attention to detail is required.
• Team player with excellent organizational skills and positive attitude.
• Strong analytical and problem-solving skills.
• Excellent verbal and written communication skills.
• A strong sense of accountability and ownership.
• Self-starter with strong work ethic and initiative to strive toward goals with minimal oversight.