“Administrative Alchemist” / “Office Oracle”Role- Assist leadership in preparation of federal and state grants- Manage and assist with HR tasks- Work with bookkeeper and leadership to ensure grant compliance- Occasional event planning and organizing travel logistics- Prepare shipping documents and document processes- Develop document templates as part of quality management system- Participate in quality improvement of the sales pipeline- Send invoices and track status- Organize scheduling for external meetings, using automation software- Collect product images and media suitable for social media- Periodically update website content, including web store and social media- Perform local errands- Occasional furniture assemblyDesired experience- Bachelor's Degree or similar work experiences- Ability to stay organized in a quickly changing environment - Attention to detail - Strong time management skills - Excellent verbal and written communication skills- Previous experience working in an office environment on a multidisciplinary team - Willing to work with a bunch of engineers/scientists/nerds- Experience working with productivity software and management tools (Office, QuickBooks, Monday.com, Hubspot) and graphic design tools (Photoshop, InDesign, Gimp)- Exposure to quality management systems or ISO manufacturing environments- Previous experience in federal funding grant application processes desired, but not required- Ability to work safely with tools commonly found in a maker-spaceHoursBenefits eligible position (~32 hours per week). Flexible schedule, total weekly hours negotiableLocationWhite River Junction, VermontInterested?We're not actively recruiting this role, but If you’re interested in contributing to our mission, feel free to reach out at jobs[at]quelimaging.com. We also regularly connect with local and national partners who may be hiring in adjacent fields.