“Administrative Alchemist” / “Office Oracle”Role- Assist leadership in preparation of federal and state grants- Manage and assist with HR tasks- Work with bookkeeper and leadership to ensure grant compliance- Occasional event planning and organizing travel logistics- Prepare shipping documents and document processes- Develop document templates as part of quality management system- Participate in quality improvement of the sales pipeline- Send invoices and track status- Organize scheduling for external meetings, using automation software- Collect product images and media suitable for social media- Periodically update website content, including web store and social media- Perform local errands- Occasional furniture assemblyDesired experience- Bachelor's Degree or similar work experiences- Ability to stay organized in a quickly changing environment - Attention to detail - Strong time management skills - Excellent verbal and written communication skills- Previous experience working in an office environment on a multidisciplinary team - Willing to work with a bunch of engineers/scientists/nerds- Experience working with productivity software and management tools (Office, QuickBooks, Monday.com, Hubspot) and graphic design tools (Photoshop, InDesign, Gimp)- Exposure to quality management systems or ISO manufacturing environments- Previous experience in federal funding grant application processes desired, but not required- Ability to work safely with tools commonly found in a maker-spaceHours- Benefits eligible position (~32 hours per week). Flexible schedule, total weekly hours negotiableLocation- White River Junction, VermontInterested?- We're not actively recruiting this role, but If you’re interested in contributing to our mission, feel free to reach out at jobs[at]quelimaging.com. We also regularly connect with local and national partners who may be hiring in adjacent fields.