Description

MedscapeLIVE!, a Medscape Company, delivers MD and HCP audiences across all therapeutic areas. Access MDs and HCPs through MedscapeLIVE! Events.

WebMD is an Equal Opportunity/Affirmative Action employer and does not discriminate on the basis of race, ancestry, color, religion, sex, gender, age, marital status, sexual orientation, gender identity, national origin, medical condition, disability, veterans status, or any other basis protected by law.

• End-to-End Event Management: Oversee all phases of event management and logistics planning for 4 to 5 complex, multi-day conferences, including but not limited to budget and expense management, development of floor plans and room diagrams, vendor sourcing and contracting, food and beverage management, management of room blocks, management of onsite staff assignments, oversight of full event setup and event flow, and arranging AV, furniture and any other onsite materials
• Budget Oversight: Maintain event budgets, track expenses and receipts, and ensure cost-effective solutions without compromising quality. Complete budget reconciliation, including justification for any overages or savings.
• Stakeholder Collaboration: Work closely with internal teams, external vendors, and medical experts to align event content and format with audience needs.
• Venue & Vendor Coordination: Manage relationships worth hotel venues, suppliers and service providers.
• Travel & On-Site Leadership: Travel to domestic locations to supervise event setup, execution, and breakdown.
• Post-Event Analysis: Collect feedback, analyze performance metrics, and contribute to continuous improvement strategies.
• Shipping and Receiving Management: For 15-20 events annually, develop packing list for each conference in collaboration with the assigned Event Manager, facilitate packing materials so that they will arrive safely and intact, and coordinate pick-up by shipping company to ensure timely delivery. Receive and unpack return shipments.
• Conference Supplies Inventory Management: Keep and document inventory of conference supplies; receive, unpack, and reorder as necessary.
• Continuously identify opportunities to improve internal processes and onsite attendee experiences.
• Participate in available training opportunities as directed by a senior team member.

• A team player with proven ability to work in a highly deadline-driven, fast-paced environment
• Someone who enjoys event planning and has a strong eye for detail
• A highly organized individual with the ability to work on multiple tasks at the same time while always checking for accuracy and correctness
• Creative problem-solver able to pivot quickly between tasks and adapt to rapidly shifting priorities
• Someone who obtains satisfaction in completing work on time with minimal errors
• Result-oriented person who jumps in and tackles new assignments and constantly looks for ways to innovate
• Someone who is able to positively receive feedback to improve performance
• High professionalism and easy rapport in building collaborative work relationships
• Enjoys leveraging technology to make the job easier
• Have the ability to work weekends and to travel for assigned events

• 4-6 years’ experience in event planning, preferably in the healthcare industry
• Experience planning and managing multi-day conference ranging in attendance from 25-500
• Expert knowledge of MS Excel and all other Microsoft Office software
• Working knowledge of Google Applications (Gmail, Sheets, Docs, Forms)
• Knowledge of Workfront is a plus
• Experience working in hybrid-remote work environment
• Strong attention to detail and ability to manage and prioritize multiple projects simultaneously with excellent organizational skills
• Strong written and verbal communication skills, the ability to interact with internal teams along with external vendors and clients
• Demonstrated ability to work independently and with dynamic teams
• CMP or CSEP Certification a plus but not required.
• Domestic travel required, including nights and weekends