Executive Assistant
Harbor Health
This role is solely based out of Houston, TX and we will only be accepting candidates who live in Houston, TX or the surrounding area
POSITION OVERVIEW
Harbor Health is seeking an Executive Assistant based in Houston, Texas to provide high-level administrative and operational support to our senior leadership. Harbor Health is a payvider, combining a medical group and a health plan to deliver member-centered care across Texas. In this role, you will be a trusted partner to our executives, managing complex schedules, coordinating meetings and travel, handling confidential information, and keeping priorities on track so leaders can focus on advancing our mission. You will work closely with teams across our clinical, health plan, and operations functions and represent Harbor Health with professionalism and discretion.
POSITION DUTIES & RESPONSIBILITIES
Executive Support & Calendar Management
Manage complex, high-volume calendars, prioritizing meetings and commitments and resolving scheduling conflicts
Coordinate domestic travel, itineraries, and expense reports
Screen and manage correspondence and requests on behalf of executives with discretion and sound judgment
Prepare, review, and edit correspondence, presentations, reports, and briefing materials
Meeting & Project Coordination
Plan and coordinate leadership meetings, events, and offsites, including agendas, materials, minutes, and follow-up action items
Track deadlines and deliverables, follow up with stakeholders, and help keep priorities on schedule
Support special projects and initiatives for our SVP of Sales, Chief Architect Officer, Chief Legal Officer, CPTO, and more, including research and data compilation
Stakeholder Communication & Confidentiality
Serve as a primary point of contact for internal teams, providers, vendors, and external partners
Handle sensitive and confidential information, including protected health information, in compliance with HIPAA and company policies
Build strong working relationships with administrative colleagues and leaders across Harbor Health markets
Office & Administrative Operations
Coordinate with Facilities, IT, and vendors on Houston office needs, supplies, and logistics, as applicable
Process invoices, purchase requests, and expense reports, and maintain organized files and records
Support onboarding of new leaders and team members, and coordinate schedules across Harbor Health markets
DESIRED PROFESSIONAL SKILLS & EXPERIENCE
High school diploma or equivalent; Bachelor's degree preferred
3–5+ years of executive or administrative support experience supporting senior leaders
Advanced proficiency with Google Suite and Zoom
Exceptional organizational and time management skills, with the ability to prioritize competing demands in a fast-paced environment
Excellent written and verbal communication skills, with a professional presence and strong interpersonal skills
Demonstrated discretion and sound judgment in handling confidential information; familiarity with HIPAA
Self-starter who anticipates needs, solves problems proactively, and takes ownership
Preferred: Healthcare, health plan, or medical group experience; experience supporting C-suite leaders; experience with travel and expense systems; bilingual English/Spanish skills
WHAT WE OFFER
Competitive salary and benefits package
Generous PTO
10 paid holidays
Medical, Dental, and Vision Insurance
401(k) Investment Plan
Professional development and growth opportunities
A transparent and unique culture
Collaborative and dynamic work environment
COMPANY OVERVIEW
At Harbor Health, we're transforming healthcare in Texas through collaboration and innovation. We're seeking passionate individuals to help us create a member-centered experience that connects comprehensive care with a modern payment model. If you're ready to make a meaningful impact in a dynamic environment where your contributions are valued, please bring your talents to our team!
EQUAL EMPLOYMENT OPPORTUNITY
Harbor Health is an Equal Opportunity Employer. We celebrate diversity and are committed to building an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.
